Quick recap
This was the first virgin meeting for Swing City and Burning Man participants, where Lisa and the leadership team welcomed approximately 16 new camp members to the community. The meeting covered essential information about the camp structure, including Lisa's kitchen project with seven departments, Corey's welcoming committee responsibilities, and Kyle's art liaison work and hubbing system with New York Deli. New members introduced themselves, sharing their backgrounds and excitement about attending their first Burning Man, with participants coming from locations including Thailand, New York, Chicago, and various parts of the South. The team discussed practical aspects of camping including the importance of radical self-reliance, hydration starting immediately, essential gear like dust masks and goggles, and the camp's shared resources including power, water, and meal plans. Key deadlines were mentioned including early bird pricing ending the following day, and the team addressed questions about RV accommodations, shower facilities, and the camp's approach to music and sound.
Next steps
Avery
- Add Swing City terminology (e.g. "Wizard Hut", "tensegrity", etc.) to the WhatsApp group messages
- Direct friend needing LA ride to use the website guest/rideshare option once live
Filchi
- Add Lisa to the other hub/camp group
- Add new members (e.g. Shane) to the Swing City website and ensure they have access to sign up for meal plan, water plan, etc.
- Address website/registration issues where some members can only see early bird or low-income registration and cannot update meal plan questionnaires
- Post camper guide and related documentation to the website within the next 1-3 weeks
- Make the guest group option live on the website for rideshare and wishlist access
- Provide documentation/information for RV-specific planning
- Compile and distribute final PDF with all camp information and shift assignments before playa
Kyle
- Monitor new WhatsApp members and post additional resource links as people join
Lisa
- Repost the meeting document in WhatsApp after the call
Orkhan
- Work with Filchi to set up an LLM/notebook system for document search and Q&A
Collaboration
- All new members: Join the Swing City WhatsApp group using the link provided
- All new members: Complete their profiles, bios, intent, photos, and dietary preferences on the website
- All new members: Sign up for meal plan and water plan before price increases (early bird deadline is tomorrow)
- All new members: Review Burning Man principles and survival guides
- All new members: Begin preparing/packing per Burning Man recommendations (e.g. dust masks, goggles, water, carabiners, etc.)
- Ilona/Artur/Anar/Orkhan: Coordinate with Filchi regarding RV power cord and water plan details
- All members: Update their website avatar/photo to help camp recognition
- All members: Sign up for MOOP (Matter Out Of Place) shifts once on playa
- All members on meal plan: Sign up for two kitchen shifts once on playa
- All members: Bring and return all shared tools (especially impact drivers) to the Wizard Hut after use
- All members: Sign up for Welcome Committee and other volunteer roles as interested/able
- All members: Review and use provided packing list and discount links in WhatsApp
- All members: Contact Filchi with RV-specific questions
- All members: Contact Hunter/Filchi about placement of sound/music equipment if bringing
- All members: Ensure Burning Man ticket, ID, and SCAT/advance tickets are secured and accessible
- All members: Begin hydrating in preparation for the event (per Lisa's recommendation)
Summary
Swing City Welcome Session Updates
The meeting was a welcome session for new participants to Swing City and the burn event, with 16 people attending. Lisa led the discussion and provided updates on various aspects of the event planning. Key points included:1. The current number of possible members is 102, though the actual paid numbers are still being confirmed.2. Filchy is working on setting up a meal plan for people from other hubs and transferring the old camper guide to the website.3. The team discussed simplifying processes to make them easier, including exporting data annually for future reference.4. Kyle mentioned running a nonprofit called Wild Arts Collective and offered to bring merchandise for Swing City.The meeting aimed to cover housekeeping items and prepare new attendees for the event, with plans to address questions in a separate Q&A session.
Swing City Camp Introduction Meeting
Lisa led an introductory meeting for the Swing City camp at Burning Man, where she explained the kitchen project structure with seven departments including dishwashing led by Liz. She introduced team members including Corey for accounting, Kyle for art liaison, and welcomed new participants including Brett from Bangkok, Chris from Chicago, Thaddeus from Wilmington North Carolina, Ilona and Rob from New York, and Shane who has a PhD in geography and electrical expertise. The meeting focused on getting everyone introduced and ensuring they joined the WhatsApp group for ongoing communication, with plans to transition to Slack once the SCAT (Swing City Advance Team) begins planning activities.
Swing City Camp Introductions
The meeting focused on introductions for new and returning members of the Swing City camp. Several participants, including Chloë, Artur, Graciana, and OrCon, introduced themselves as first-time attendees or returning members, sharing their backgrounds and reasons for joining. Lisa encouraged the group to come up with a name for Ryan's crew and discussed various activities and roles within the camp, including art, acrobatics, and camp management. Avery shared a WhatsApp group link for organization information, and the conversation ended with introductions from Cody and Rob.
Burning Man Preparation Planning
Lisa led a meeting about preparations for Burning Man, emphasizing the importance of reading the 10 principles and starting hydration in advance of the event on June 1st. Corey explained the Welcome Committee's role in greeting new arrivals, orienting them to the camp, and helping with tent placement and equipment like lag screws for securing tents. The discussion covered practical details about parking in Purgatory, the camp's perimeter system, and the need to account for vehicle sizes and departure times when planning camp layouts.
Swing City Burning Man Preparation
Kyle introduced himself as a Swing City team member who has been helping with logistics since 2019 and also works in Burning Man's art department. He shared advice about preparation, emphasizing the importance of bringing extra water and snacks to share in the gift economy. Kyle explained that Swing City shares resources with New York Deli through a hub system, providing access to power, water, and kitchen facilities, and mentioned an upcoming Burning Man artist event on Wednesday.
Wizard Hut and Event Preparation
Kyle explained the importance of the Wizard Hut, a tool shed where impact drivers and other equipment are shared, emphasizing the need to return tools with charged batteries. He described the role of a "fluffer" as someone who helps keep crew members hydrated and healthy during the event. Lisa reminded attendees that documents and information are shared on WhatsApp and the website, and encouraged participants to reach out with questions early, as the camp will become busy in July and August.
Burning Man Camp Preparations Discussion
The meeting focused on answering questions about Burning Man preparations and camp responsibilities. Orkhan inquired about video recordings, which Lisa confirmed would be shared, and he offered to help set up a Notebook LLM with camp documents. Chloë asked about job assignments, and Lisa explained that roles are determined after arrival, with mandatory shifts in the kitchen for meal plan participants and MOOP cleanup duties for everyone. The discussion covered different teams and participation opportunities, with Kyle and Lisa emphasizing the importance of flexibility and the camp's principles, including the sacred nature of the playa and the importance of maintaining a good MOOP score.
Burning Man Swing City Preparations
The meeting covered essential information about Burning Man preparations, particularly for the Swing City camp. Ilona asked about RV power and water plans, with Lisa confirming that power cords would be provided by Filchi and explaining the water plan options. The group discussed important safety equipment needed on the playa, including dust masks, goggles, and layers of clothing, with Cori emphasizing the importance of proper protection against dust and wind. Key deadlines were shared, including early bird pricing ending the following day, and Filchi mentioned plans to address RV-specific questions and website registration issues that some participants were experiencing.