Quick recap
The meeting was a planning session for the Swing City camp at Burning Man, focusing on logistics and preparations. The group discussed the meal plan and camp fees, urging members to pay promptly as prices would increase closer to the event. Nicholas provided updates on the shade structure, including prototypes and spare parts. The kitchen floor and lighting needs were addressed, with Christine offering to bring canvas and lights. Power arrangements for RVs were discussed, with Jesse planning to coordinate with Brian from New York Deli. The group also talked about the art tour, tent setup, and the need for ambient lighting. Various members shared updates on their roles, such as Christine handling the scrub room and Orkhan offering to bring lights for the slackline. The conversation ended with reminders about packing and hydration.
Next steps
Brandon
- Bring a leaf blower and batteries for camp use.
Christine
- Purchase and bring 3 canvas pieces (20 feet by 9 feet 8 inches) with grommets for the kitchen floor, and save receipts for reimbursement.
- Bring additional string lights for the kitchen/canteen area.
Cori
- Follow up with Filchi regarding the meal plan website issue and extend the deadline if necessary.
- Send Filchi a message to get the list of early entry (*****) participants.
Jesse
- Text Filchi to get the current list of people going for early entry (*****), and discuss it on the next call.
- Coordinate with Filchi and Brian Konash to understand the RV power setup and layout.
- Purchase Christine's vehicle pass if she does not need it.
Lisa
- Adjust the meal plan schedule for Thursday to accommodate the climbable art tour.
- Order the extra wide bifilament tape for the kitchen floor.
- Send Brian Konash's contact information to Jesse regarding RV power hookups.
- Coordinate with Christine about her travel logistics and gear transportation.
- Add the need for more lighting in the kitchen to the wish list.
Nicholas
- Provide receipts for the shade structure expenses to Cori for reimbursement.
Orkhan
- Purchase and bring rope lights (20-40 feet) for the slackline.
Collaboration
- All Campers: Pre-purchase lag screws through the camp website before arriving on the playa.
- All Campers: Bring ambient lighting for personal tents and pathways.
- All Campers going for early entry (*****): Bring work gloves.
Summary
Burning Man Event Planning Discussion
Jesse and Cori discussed their experiences attending Burning Man events, with Cori mentioning this would be her 16th burn and her 15th time at Swing City since 2011. They talked about bringing children to the event, with Cori planning to bring her 12-year-old son who will serve on the welcoming committee, while Jesse expressed interest in bringing his 11-year-old nephew despite concerns about sensory overload. They compared the event's positive community energy to other forms of entertainment like Disneyland.
Burning Man Preparation Planning
The group discussed preparations for Burning Man, which is 33 days away. Lisa and Cori addressed issues with the meal plan system, explaining that while the deadline had passed, they would work with Filchi to extend it and resolve payment problems. They emphasized the importance of paying camp and meal plan fees immediately, as prices will increase in the coming weeks and they need accurate numbers for planning. Several participants, including Alex and Nicholas, confirmed they still needed to complete their payments or paperwork.
Shade System and Camp Updates
The team discussed updates on various projects, with Nicholas providing details on shade improvements. He reported that fabric samples for both rig shade and Tensegrity shade prototypes were being developed, with 10 panels planned for the rig and spare parts for Tensegrities. The new shade system will be easier to install with color-coded components and precut holes. The group also discussed logistics around camp arrivals and the need to finalize who would be attending, as passes were expected to be distributed soon. Kyle mentioned that several art projects would be joining their camp, including partnerships with other camps like New York Deli, requiring additional coordination during build week.
Art Tour Event Planning Meeting
The team discussed planning for an art tour event, with Kyle suggesting Thursday afternoon as the preferred date and Lisa agreeing to adjust the meal plan accordingly. They also addressed kitchen floor improvements, with Nicholas recommending thicker plywood and discussing the use of special tape for the accordion-style floor design. The group identified the need for 10x20 canvas and discussed sourcing materials, with one participant offering existing plywood sheets from a previous climbing wall project.
Event Planning and Logistics Discussion
Christine agreed to source three 10x20 canvas pieces with grommets for better installation, and Lisa will order filament tape and coordinate with Reno regarding plywood size. Christine offered to bring high-end dark chocolate for the event, and Lisa confirmed plans for a fancy charcuterie board during build week and an Italian night with a massive charcuterie table during event week. Cori will follow up with Filchi to confirm Christine's attendance timing for the event.
Floor Materials and Power Planning
The team discussed using existing materials for the floor, including four 4x8 sheets of 1-inch plywood from a rock climbing wall and four painted platforms from old shelving. Lisa and Nicholas agreed to use the platforms for protecting the dining area from rain. Jesse raised questions about power connections for RVs, and it was clarified that 110V equipment can be plugged in, with coordination needed through Brian Konash and Christopher Filchi regarding specific power arrangements and RV locations.
Event Lighting Planning Discussion
The team discussed lighting plans for the event, with Nicholas confirming he has LED tiles and power supplies available for the rig, though good controllers are still needed. Jesse suggested adding LEDs to the rig for better nighttime ambiance, and Christine offered to bring USB and plug-in style black lights for low-light situations. The group agreed to enhance lighting in the canteen area during nighttime hours, with Christine volunteering to bring string lights for this purpose. The discussion revealed that while there will be a full moon on August 27th, the lighting needs remain important for navigation around the camp and for the 24-hour canteen operations.
Camp Event Logistics Planning
The group discussed logistics for an upcoming camp event. Chris asked about purchasing lag screws, and Nicholas explained they should be ordered through the camp website at cost in bulk before arriving. The discussion covered tent setup requirements, with Nicholas recommending six lag bolts for a Kodiak tent, though four would be sufficient. The group also addressed questions about camp mapping, with Nicholas indicating the layout map was still in development, and Cori shared that she had posted a Swing City guide to the WhatsApp group. Additional topics included shower and bathroom arrangements, with Avery handling showers and Alicia managing the water plan, and the group discussed the need for work gloves and potential leaf blowers for camp maintenance.
Burning Man Logistics Planning
The team discussed logistics for transporting gear to Burning Man, with Christine planning to fly to Reno and coordinate with Michigan groups for larger equipment transport. They addressed the need for a slack line setup, including required drilling equipment and lighting, with Orkan offering to bring rope lights and Mauricio offering his existing slack line. The group also confirmed that Brandon would bring a leaf blower with batteries, and Lisa shared her phone number with Christine for separate logistics discussion.